Regular meetings are a key feature of most FINOS programs and working groups. Here is the typical process:
Best practices for running meetings
The following are a variety of best practices for ensuring meetings are effective:
- Ensure a good audio connection. Laptop audio is often worse than a phone call.
- Minimize background noise. Mute yourself and (if necessary) other participants when you or they are not speaking.
- Open the conference call 5 minutes before the scheduled start time.
- Start the meeting 5 minutes after the scheduled start to give people time to join.
- Keep the meeting to the agenda. Move off-topic discussions to the agenda for the next meeting, or the mailing list.
- If a discussion becomes unproductive, move on. Ask the participants to send their proposals on the mailing list or as agenda items for future meetings.
- End the meeting on time, even if you don't get through the agenda, so those with other appointments do not miss important discussions.