• Working Group Responsibilities
  • How to setup an effective Working Group
    
    • Face-to-face / sync vs offline / async
  • Content management best practices
    • Confluence
    • Emailing documents
  • Meeting best practices
    • Schedule
    • Agendas required in advance (Anti-Trust Policy link)

Meetings and Decision Making

Working Group meetings are called and run by the group's chair (or co-chair). Working Groups are encouraged to operate by consensus, but are required to adopt an explicit governance model for non-consensus action. Each Working Group is free to determine its own governance model, but the Foundation recommends adopting the Foundation's voting rules.

Membership

After a Working Group is approved by the ESCo, the Working Group will determine its own process and criteria for admitting new members. Admissions need not be approved by the ESCo, but will be reported to the ESCo from time to time. The ESCo will resolve any disputes within Working Groups regarding admission of members. Only Foundation members are eligible to participate in Working Groups, except upon specific approval of the ESCo. 

Reporting and Deliverables

Working Groups are required to report quarterly to the ESCo on their progress. Working Group deliverables (draft specifications, recommendations, etc.) should be presented to the ESCo upon completion.

Coordination with Projects

Working Groups are expected to coordinate with Projects as needed to ensure that Projects' work is aligned with Working Group deliverables (e.g. best practices).

Technical Infrastructure

Working Groups are encouraged to use their wiki space to organize and to publish meeting minutes, work product, etc. To track progress on an individual deliverable, the chair can create an INFRA issue in JIRA and assign tasks to Working Group members.